·      Explain the problem

·      Suggest a solution

·      Say why parking will benefit all employees

Dear Sir,

I am ABC and I am writing to report the lack of parking facility in our office premises.

I have been working here as a front office executive for almost 3 years. This company is indeed an employee friendly organization but parking is still a major concern for everyone. Majority of employees prefer private vehicles to commute to work. But, due to no parking space, employees have to use public transport. This is awfully unsafe for the female workers, especially at night.

Moreover, searching for a parking space nearby is a time consuming task for both business clients and employees. As our business is expanding, the number of visitor is also increasing. Hence, the problem of parking is becoming worse day by day

Having no parking zone is a serious problem and this cannot be neglected. Therefore, I would like to suggest some remedial measures to resolve this issue. Firstly, we can provide parking facility on the ground floor of the building by shifting the marketing department to the fifth floor. Alternatively, we can request the municipal corporation to allocate some reserved space for the parking in the nearby area.

I look forward to hearing from you.

Yours Sincerely

ABC…..